January 2017 PTC meeting minutes

WestWood PTC Minutes

January 3, 2017

Attendees: Tony Hauschildt, Karen Zwolenski, Gina Gertner, Gina Hendrickson, Jenni Reimers, Amanda Swenson, Alexa Chapin, Adrienne Kelsey, Kira Kuksenko, Cassie Downard, Judy Rowland


December Minutes: Gina G motioned to approve the December meeting minutes. Gina H seconded. Motion passed.

Principal Update:

  • January will be a busy month with many events falling between tonight and our next PTC meeting
  •  SAGE info night
  •  Kindness Retreat for 4th graders
  • Second greasers taking COGAT test
  • Geography Bee • Kindergarten Registration
  •  I Love to Read Month will kick off
  • This committee has not met yet. After they meet, Karen will present the PTC with any potential requests for our support.
  • 2nd and 3rd grade music concert
  • 5th graders going to Feed My Starving Children
  • In years past the PTC has purchased M&M tubes to collect quarters to use as Feed My Starving Children donations. This year, the PTC funds will be used for bussing instead of the M&M tubes.
  •  No 2017 ESTEM night discussions have occurred to date

Treasurer Report

  •  There were few transactions in the month of December
  • PTC ordered and paid for adult size WestWood t-shirts
  • Readathon expenses were increased due to payment for pizza lunch
  • Money was deposited from school store
  • Carnival prize expenses
  • Field trip spending is currently at $1452 of $4000
  • Tax return was completed for 2015/2016

Family Fun Carnival update:

  • Name changed to reflect new games being introduced to our annual family event
  • IPod music will be played in gym where the games will be held (in lieu of DJ)
  • Cosmopolitan is donating a hockey shoot out game (in lieu of photo booth)
  • We are adding carnival games – they will be in the gym and will require tickets
  • Game tickets will be 50 cents each, or $5 for an unlimited wristband option
  •  Tickets will also be used for food and drinks as in previous years. Pre-purchase option will be available for all tickets.
  •  There will be less decorating this year
  • More volunteers will be needed this year to run games. Michelle C and Gina G will ask for volunteers in the letter going home. A sign up genius will also be sent out prior to the event.
  •  We will continue to look into using the PTC carnival games kept in storage in the future. Thus year, we did not have the means for transporting and/or storing the games. A few od the smaller games will be used this year.
  • We can look into putting any potential profits from the Family Fun Night right back into that event

Coordinator Updates

• Twins Day

  • Adrienne reserved 150 tickets for Sunday, May 21st (vs KC Royals)
  •  Adrienne will advertise any giveaways and “extras” for kids (i.e. running bases)

• Coke Rewards – Alane Madsen is coordinating

• Staff Appreciation Breakfast

  • May 5th
  •  Tony volunteered to take this event
  • In the past there has been a breakfast provided for staff (yogurt, pastries, fruit, coffee) as well as small prizes won from drawings

• School Store

  •  Gina H currently coordinates, but will not be able to continue next year
  •  Jessie Hawley will continue to assist next year’s coordinator

• Vice President – Will be open next year

MusicFest Rotary Fundraiser

  •  This idea was introduced at December’s meeting
  •  Tony reached out to Tim Bell and is meeting with him to look into using this as a potential fundraiser later this year.
  • Tony will get more information such as who else uses this fundraiser, if there is a minimum sell required, etc
  •  More info to come at February meeting. If we pursue, a rotary representative might attend that meeting to present us with all of the needed information.


  • Check mailboxes as board members
  • Next meeting is February 7th

Meeting Adjourned Gina G made a motion to adjourn tonight’s meeting. Gina H seconded. Motion Passed.

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