September 2017 PTC meeting minutes

September 2017 PTC Meeting

09/05/2017 6:30 pm

Attendees: Karen Zwolenski, Gina Hendrickson, Amy Zwart, Tony Hauschildt, Jessica Olstad, Melissa Campion, Alexa Chapin, Kim Frantz, Heather Nelson, Rachel Anderson

August Minutes: 

  • Jessica motioned  to approve, Sarah seconded.  Motion passed.  Mrs. Zwolenski made a correction to last month’s minutes.  It was stated that La Ola Del Lago had 180 students as of 8/15/17, however they had 287 students enrolled at that time.
  • Kim motioned to approve the August minutes with the correction in place. 

Principal Update:      

  • Teachers have  been working steadily to prepare for the their first day with students.  They attended various trainings and meeting last week and spent time preparing their classrooms.
  • This year the WestWood teachers are participating in a thorough Writers Workshop training.  The training will continue throughout the year as the teachers apply what they learn into their curriculum.
  • The Back to School event was a success!  Preliminary numbers reveal that 84% of families attended.
  • 5th Grade teachers had an informational meeting for parents interested in chaperoning this year’s Wolf Ridge trip.
  • Thursday is our first official school day at WestWood.  We currently have 579 students registered.  This number will grow and change throughout the year.
  • The building updates continued with new sinks throughout the school.  WestWood is looking refreshed and ready for students!
  • Ben Tressel’s official title at our building will be the Dean of Students.  He will be at WestWood part time and will spend the other half of his days at Redtail Ridge Elementary.
  • A new health aide was hired.  We welcome Andrea Erickson to the WestWood staff!
  • WestWood is currently being used to the max.  Every space is being utilized for our students, including overflow space for the cafeteria and physical education.  We will also be using the activity room at La Ola Del Lago for physical education.

Treasurer Report/Budget Update

  • Student benefit dollars were distributed to our teachers at their first all staff meeting.  The teachers expressed gratitude for the money and for the support of our PTC in general.  $6,193 went to this fantastic annual gift for our awesome teaching staff.
  • PTC spent $78 on WestWood Pride shirts for teachers.
  • Other expenses included: $10.month for quickbooks online, $58.14 for ice cream social prizes, $371.64 for school store inventory and $99 for Website fees.
  • PTC incoming funds included: $109.20 from Wendys Nights, $28.56 from Benevity and $23.85 from Amazon Smiles.
  • Teacher subscriptions have been received and distributed for the teachers who chose to have them.  We have not receive a final bill.
  • It was suggested that we look at changing the way the PTC funds are distributed for field trips.  The dollar value would remain the same at $4000, but the money would be given to WestWood to distribute rather than each individual request coming through the PTC.  Many questions came from this discussion.  We will revisit this when we have a better understanding of how it will work.  Amy Z and Karen Z will be researching it further.
  • The 2017/2018 budget is attached for your review

Funding Requests/Ideas

  • The PTC is working to determine one or more fundraising goals to work toward as we fundraise this coming year and in the years to come.  Some ideas have been suggested:
    • The Phy Ed Department is interested in purchasing items required to have a rollerblading unit. 
    • The Phy Ed Department is interested in purchasing items required for Gaga Ball
    • Another suggestion is a series of outdoor benches in a circular formation to be used as an outdoor learning area
  • We are gathering more information about these three possibilities and will revisit at a future meeting.  It was discussed to possibly use one of these as a goal for the upcoming Readathon.
  • The WestWood PTC was approached by the Say Yes Referendum Committee and asked to pledge $1000 to support their efforts.   The board took a vote and approved this request.

Readathon Update

  • The readathon committee is hoping to recruit a few more volunteers.  A post will be put together for Schoology.
  • The readathon committee inquired about fund availability for trinkets to be used throughout the readathon as incentives and rewards.  There is money for them to access in the budget.  The committee will take a closer look at what they need/want.
  • October 6th will be the Readathon Kick-Off!

Ice Cream Social Update

  • Schwan’s will be providing the ice cream again this year
  • Prizes have been ordered
  • SUG has been sent out
  • Gina G will arrange for necessary tables, garbages, etc.
  • Flyers will be sent home and a poster will be hung at school

Classroom Liaisons

  • Some parents did sign up to be PTC liaisons for their child’s classroom. 
  • The PTC will reach out to teachers to see if any other sign ups are yet to be turned in.
  • Tony will reach out to the volunteers
  • It was suggested to recruit PTC liaisons differently next year by asking teachers to send an email out after school has been in session for a week or two.

Back to School Update

  • The event went great!
  • Planners and shirts were sold at the event.  Any planners or shirts purchased prior to that night were in the students’ classroom waiting for them.  We did receive a great deal of positive feedback with this change.
  • Next year, we will consider having the teachers get permission to share collected email addresses with the PTC to be used in the volunteer database.  This only results in receiving Sign Up Genius emails.  It does not commit anyone to any volunteering.
  • We are still waiting to hear from Bill Gabler regarding how the spirit sale went.

Homecoming Spirit Week

  • We will be getting the students involved in Homecoming week this year with a series of fun dress up days!
  • Spirit week will include: Pajama Day, Dress Backwards Day,  Favorite Team Day, Crazy Hair Day, Blue & Gold Day
  • Jessica O is completing the flyer and getting it to printing

Davanni’s Night

  • October 10th from 4:00 – 8:00
  • 4th and 5th grade students will have the opportunity to work at the event if they want to.  They do not need to sign up.  The students can ask to help when they arrive and they will be given a job, if available.  All students who help out can sign their name on a poster displayed on the wall at the restaurant.
  • A flyer will have to be turned in with each food order at the event in order for Westwood to receive 20% of the total paid.
  • For participating, Davanni’s will be providing WestWood with a pizza party for one classroom.  This party can be used as a reward for the Readathon.


  • The past year we have been encouraging families to enroll in the Amazon Smiles program to help earn money for our PTC
  • Jen K. is going to transition us out of the Amazon Smiles program into the Amazon Affiliates program.
  • More information to come.

Movie Ticket Sales

  • Our annual movie tickets will be available for purchase soon.  Watch for more info!!!!

Meeting Adjourned 

Gina motioned to adjourn meeting.  Heather seconded.  Meeting adjourned.

Next Meeting:  October 3rd, 2017 at 6:00 at GRAINWOOD ELEMENTARY

  Guest Speaker – Dr Staloch, Superintendent of Schools

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August 2017 PTC meeting minutes

August 2017 PTC Meeting

08/15/2017 6:30 pm

Attendees: Karen Zwolenski, Gina Hendrickson, Tony Hauschildt, Jessica Olstad, Emily Malone, Becky Smith, Nicole Tomsich, Melissa Campion, Sarah Watters, Adrienne Kelsey

June Minutes:  Jessica motioned  to approve, Sarah seconded.  Motion passed.

Guest Speaker:

  • Emily Malone, Prior Lake – Savage Child Nutrition Coordinator, came to speak to us tonight about child nutrition in our school district
        • Our Nutrition staff aims to be nutrition educators for our students
        • Some of the wonderful things our nutrition staff does includes:
              • Molding healthy eating habits
              • Implementing school gardens to use as a part of school lunch
              • Implementing “Try it Tuesday”
              • Focusing on scratch cooking
              • Partnering with local farmers
                  • This year they have a partnership with The Good Acres
        • There is a gluten free option for students who need it.  The student’s parent/guardian should contact the kitchen manager at their school to learn about that option.
        • The nutrition specialists are working toward, and close to achieving, main items with NO
              • high fructose corn syrup
              • preservatives
              • artificial colors or flavors
        • There is an app called “school lunch” that shows what each of our district school menus are.
        • Emily welcomes any feedback – you can find her contact information on the district website

Principal Update:      

  • WestWood currently has 580 students – this number continues to climb and change
  • WestWood had 575 students at this time last year and had almost 630 students at end of the 2016-2017 school year
  • WestWood is currently closed to open enrollment
  • La Ola Del Lago currently has 180 students.  Mrs.Zwolenski works hard to make a specials schedule that can accommodate both school populations.-
  • Mrs. Zwolenski continues to adjust class lists daily.  The class assignments will be mailed to families on this Friday, August 18th.
  • Mrs.Zwolenski and some of the the WestWood teaching staff have been participating in training over the summer to get ready for the coming year.
  • The WestWood custodians have been working very hard this summer to upkeep the building.  They are an AWESOME team!  We are lucky to have them 🙂
  • WestWood’s main office has been updated over the summer – It will be a nice welcoming area for students and families.
  • Ben Tressel will have office in our building.  He will be assisting Karen Zwolenski and as well as the principal at Redtail Ridge Elementary.  We are happy to have him on board!
  • Many new hires to welcome to our building this year
      • Music teacher – Diana Fornshell
      • PE teacher – Samantha Swenson
      • SAGE teacher – Meghan Best
      • Grade 3 teacher – Nikki Draine
      • Grade 5 teacher (additional section this year) – Elizabeth Frye
  • WestWood is improving the outdoor learning area on the Kindergarten end of the building.  It will be a great learning space!
  • New teachers begin on Monday
  • All staff Aug 28th
  • Back to School Event is Aug 30th

Treasurer Report/Budget Update

  • The treasurer was unable to attend tonight, but provided a great budget update.  See the following links for reports:   WW Treasurer Report  and Budget
  • A propsal was made to add Quickbooks as a budget line item.
      • Megan mortioned to approve and Becky seconded.  Motion passed.
  • PTC has asked WestWood to generate a wishlist for the PTC to use to determine a goal to work toward with our fundraising.  PTC strives to provide WestWood teachers and students with items that will enhance their teaching and learning experience at WestWood.
  • The drafted budget for the 2017-2018 school year, presented tonight and attached to these notes, was proposed to the present PTC members for a vote to accept.  Becky motioned to approve, Megan seconded.  Motion passed
      • Tony explained that although the proposed budget was passed at this meeting, we continue to welcome and feedback.  The budget can be changed/adjusted as the PTC and all of it’s members see fit, by vote, throughout the school year.

Music Fest Update

  • WestWood PTC earned $1300 from a combination of ticket sales and volunteer hours.
  • We might move to only selling online if this opportunity is available to us again in the future
  • The Rotary has not yet indicated if the Elementary Schools will be involved in next year’s Music Fest

Readathon Update

  • We are looking forward to working with the Get Movin Crew
  • Jim, a Get Movin Crew rep, will be offering us a training session as we prepare for this event.
      • Time and place of the training TBD
  • We are in need of a committee for this event
      • Sarah W and Melissa C signed on to this tonight!
      • We will reach out, using a Sign Up Genius, to add to this group

Classroom Liaisons

  • We will be asking for Classroom Liaisons again this year
  • We intend to interact more the the lessons this year and have outlined their role as seen on the sign up that will be found each classroom
  • A sample sign up sheet can be found here.

Back to School Update

  • Planners, t-shirts and yearbooks are being sold on Fee Pay, PRIOR to the event this year.  The PTC is hoping to have all of the pre-ordered planners and shirts ready and waiting in classrooms for students at Back to School Night
  • Shirts and planners will still be on sale at the event for those were unable to order ahead of time, for any reason. 
  • Yearbooks will ONLY be sold via fee pay (not at Back to School Night)
  • Bill Gabler will once again be at this event selling Laker gear.  A portion of the proceeds will go to WestWood PTC.
  • The PTC table will have a sign up sheet to capture any new emails for the Sign Up Genius list
  • The PTC will also have a posted board indicating areas of need for willing volunteers to leave their name and email address

Round Robin Discussion

  • Feedback from last year’s meetings indicated that there is often not time, or the opportunity, for attendees to ask questions, make suggestion or present any new business.  This “round robin discussion” will end each of our meetings this year, giving that opportunity to all present.
  • Suggestions were made to get PTC minutes out to all parents/guardians of WestWood.  Gina H will follow up on a suggestion involving a schoology post that highlights some of the bigger topics discussed with a link to find the notes on our PTC website.
  • Someone asked about having childcare available at PTC meetings.  We did have childcare in the past and are willing to look into providing that again.  Becky S will be reaching out to the NHS students to see if they want to use this opportunity to fulfill volunteer hours.
  • There was a discussion involving the concept of reciprocity which is a concept that suggest people are more willing to give, if they also receive.  The PTC is constantly giving to our school in various ways (providing bussing for field trips, giving money to our teachers at the start of the school year to use in their classroom, providing the service of having planners and t-shirts in the classrooms to save guardians hassle on Back to School Night, etc…), but that is not known to a vast majority of the school population.  It was suggested that if we make a greater attempt to make those efforts known, WestWood parents/guardians may be even more willing to donate money or time to our efforts.  The WestWood PTC will follow up on this suggestion by finding ways to make our contributions more known within the WestWood community.
  • There is a “PTC freezer” in the staff lounge that we may try to sell and replace with a refrigerator/freezer.  This will be discussed further in a future meeting.

Meeting Adjourned 

Gina motioned to adjourn meeting.  Adrienne seconded.  Meeting adjourned.

Next Meeting:  September 5th, 2017 at 6:30 in the WestWood Media Center

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