June 2019 PTC Meeting Minutes

WestWood PTC June Meeting Minutes – 06/04/19, 6:30pm

Attendees:  Karen Zwolenski, Amy Zwart, Nichole Meyer, Brian Schultz, Jessica Olstad, Rachel Carlson

Approval of May 2019 meeting Minutes:

Amy motioned to approve, Rachel seconded. 

Principal Update (Karen):  

  • Thank you to PTC: Thank you for the hard work during the year!  It is much appreciated.  
  • End of year:   The end of the year is going well, many field trips, celebrations, track and field days.  Mr. Larson really felt bad about the weather and he organized a half day track and field day.  Wednesday is Grade 1-4 day. Kindergarten graduation and all school meeting will focus celebrating Mr. Tressel.  It has been an incredible year and we are very grateful. Thank you Mr. Tressel for all you have shared with us!! We will miss you!

Treasurer Report/Budget Update (Amy):

    • Current balance – See budget detail and treasurer report
    • Draft of budget for next year– See budget detail.  Estimate of line items for next year was discussed in detail.
    • Restaurant nights – Wendys was our most successful over half of the total.
    • Games by James:  We were successful, over $800 was earned.

 

  • Funding requests –  Flexible seating discussion. Mrs. Z put together a 3 step plan for this. Step 1 and 2 we can put money towards. Step 3 we could start working toward with the Read – A – Thon next year.  The steps will be to build for each classroom subsequently. Currently, the total is $16,138 for step 1 and 2 and there are other funds, also to go toward that from another source. Jess made a motion to approve Step 1 and 2 for flexible seating. Brian seconded.
  • Student benefit dollars – The teachers had a December date to use the money by.  It was asked why do they not have all year to use it? Mrs. Z noted that they have to finish by March typically and she prefers that teachers spend early so they plan ahead. She also emphasized that they need to be intentional with what they need for the school year. 

 

  • Clare Presly will officially transition to the new Treasurer role for the 2019-2020 school year.  

Discussion topics (Jessica) :

SUG for next year volunteers: We are still hoping to get more. Jess will push through the summer as appropriate. 

PTC as thought leaders & project timelines: Jess met w/Mrs. Z last week regarding the future of PTC for next year and shifting of families for next fall based on the boundary changes.  How/what do we need to look at differently.  

-Thought leaders vs. fundraising  

-Bylaws should be revised/refreshed

-How do we use PTC as parental/teacher/children experts and what does that look like? 

-Do we have a guest speaker at each meeting? 

-What do we wish as parents for the incoming parents? 

-Behavior and kids and what to expect

-Organizational tips (invite expert in) 

-Advice for living in tech world now

-What do teachers need help with from the parents

-Setting a timeline for the major projects

-Can PTC have or own a SeeSaw account?

School calendar 2019-2020 – Jess will start on that as well as Kirsten needs those dates to put it together.  There are some nights (FFN) that we need to coordinate.  

Reminder: Next board meeting is next Monday night where they will vote on boundaries.

Back to school night – 08.28.19 

Great Start to Kindergarten – 08.06.19 and 08.07.19

It is imperative that we have volunteers to support these ventures. Without them, many of the fun activities we provide throughout the school year for the children would not be possible. 

Wrap up:

ACTION ITEMS:  

 

  • We have many open positions for next year!  Please consider helping, the time commitment is really minimal in the big picture.  Many hands make light work!

 

  • Next meeting is TBD, WestWood Media Center
  • Rachel motioned to adjourn, Jessica seconded.  Motion passed. 

 

 

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May 2019 PTC Meeting Minutes

WestWood PTC May Meeting Minutes – 03/11/19, 6:30pm

Attendees:  Karen Zwolenski, Amy Zwart, Nichole Meyer, Brian Schultz, Alexa Chapin, Natalie Nord, Beth Rafat, Logan McKee

Approval of April Minutes:

Alexa motioned to approve,  Amy seconded.

Principal Update (Karen):  

  • Spring Conferences: Despite some of the weather issues and rescheduling of conferences, they were successful.  Thank you for being flexible! The meals were very well received and the teachers send their thanks!  
  • Lost and found:   Each year when the lost and found items build up, volunteers come in to organize to allow family members to retrieve items that they left behind.  Thank you to the volunteers for your help!
  • Testing: Spring testing was completed and preliminary results indicated that all grades are performing well, in both WestWood as well as SAGE Academy.  Great job teachers and students!
  • Flex seating update –  Mrs. Z is working with a committee of teachers. They will generate a wish list and then get bids on different items.  Mrs. Z will then communicate that to Amy for next steps moving forward.

Treasurer Report/Budget Update (Amy):

    • Current balance – See budget detail.  
    • Review/approve budget – Butter Braids exceeded goals and may help with the flexible seating expenses.  The tax return is done and signed. Funds were provided for spring conference meals and administrative professionals week as well as teacher appreciation week.  Many special treats were planned for teachers during the week included a coffee truck! There is also a state of MN check that was added to the budget detail for $25.
    • Restaurant nights:  Wrapping up now

 

  • Funding requests – Biz Town was funded,$1, 920.  It was a very successful day and the kids all had a great experience!    

 

  • Games by James: Logan McKee owns this chain of stores and they were given a number of discount tickets for Crayola Experience. We discussed and decided we would offer them to parents/families for $10.  Proceeds from sales will be donated back to West Wood PTC.

 

Discussion topics (Amy) :

All PTC Post Meeting Recap:  The all PTC meeting was held prior to our individual breakout sessions. Dr. Staloch reviewed the boundary information. Principals from each school reviewed next steps for how we will approach celebrations moving forward.  More to come, and this will be communicated by each school.

D.O.G.S: Brian is working hard to generate ideas on how to get more dads involved at WestWood.  He will likely have a table in the late summer/fall for when Kindergarten is coming for assessments.  There are also teachers who have approached Brian on different projects they need help with and would love to have the D.O.G.S to assist.  

SUG for next year’s volunteers: We are in need of many volunteers to act as “Coordinators” for next school year.  THANK YOU to those who have signed up!! These are the remaining positions:

-Art Adventure

-Back to School Night and Kindergarten Assessments

-Bravo

-Family Fun Night

-Restaurant nights

-School store

-Website coordinator

-PTC Board Treasurer

It is imperative that we have volunteers to support these ventures. Without them, many of the fun activities we provide throughout the school year for the children would not be possible.

Wrap up:

ACTION ITEMS:  

 

  • We have many open positions for next year!  Please consider helping, the time commitment is really minimal in the big picture.  Many hands make light work!

 

  • Next meeting is Tuesday, 06/04/19 @ 6:30 pm, WestWood Media Center
  • Amy motioned to adjourn, Karen seconded.  Motion passed.

 

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